Record Keeping

Contribute, Battle-Scarred Repair Warriors!

Moderators: Sluggo, Amskeptic

Post Reply
User avatar
BellePlaine
IAC Addict!
Location: Minnesota
Status: Offline

Record Keeping

Post by BellePlaine » Fri Mar 19, 2010 12:02 pm

Do you take notes and records when doing work on your ACVW's? I've got a Steno Notebook that I keep mainly to makes lists and then check off items on said list. But I wonder if it would be better to keep my notes in a journal format. I do record my odometer readings on the inside cover of my Bentley. And all of my receipts I keep in sock and underwear drawer.

Does anyone have a good system that works well for them?
1975 Riviera we call "Spider-Man"

User avatar
zblair
The Zster
Location: A-Town
Status: Offline

Post by zblair » Fri Mar 19, 2010 1:12 pm

Jeffrey keeps notes in a notebook and on his workbench of when he's working on something. He also types up what he does and keeps that in a word file. I've got a file for Phred in my file cabinet with every.single.receipt that's been issued except for gas when we are local. Phred is an asset of our business so I need to keep track for tax purposes.

:flower:
1971 T2 "Grateful Phred"
1986 300ZX "MC-Z"
2009 Prius "Amesan"

"Love something? Serve it."
~Roshni Mitra

User avatar
sped372
IAC Addict!
Location: Waunakee, WI
Status: Offline

Post by sped372 » Fri Mar 19, 2010 1:24 pm

Little notebook for maintenance records / mileage. File folder for purchases / receipts.
1971 Karmann Ghia - 1600 DP
1984 Westfalia - 1.9 WBX

User avatar
Hippie
IAC Addict!
Location: 41º 35' 27" N, 93º 37' 15" W
Status: Offline

Post by Hippie » Fri Mar 19, 2010 2:04 pm

I got as far as creating the notebook.
It had boxes to fill in for valve adjustment amounts, etc. I even made a nice, blue cardboard cover for it.
That was two or three years ago and I still can't say, to the day, when my last oil change was. I can't even find the book.

User avatar
Amskeptic
IAC "Help Desk"
IAC "Help Desk"
Status: Offline

Re: Record Keeping

Post by Amskeptic » Fri Mar 19, 2010 2:45 pm

BellePlaine wrote:Do you take notes and records when doing work on your ACVW's?
I quit that stuff long ago. Somewhere around 375,000 miles, I looked at all that crap and said No. No-no-no. But, I have an easy system. Since my odometers all work, I just change the oil at the 5,000 increments, and do the deluxe lubrication/maintenance/adjustments at 10,000 mile increments on the odometer. At 30,000 mile increments on the odometer, I will do the transaxle fluid and filters and front wheel bearing repack. Every 100,000 miles, I will do distributor caps and spark plug connectors/wires and brake fluid flush, CV repacks, pull heads and replace lifters and exhaust valves, etc.

At my rate of driving, oil change once a month, tune-up three times per itinerary, transaxle, front bearings once a year, and pull the heads and whatnot every three years. Poor BobD, itsacomin'.
BobD - 78 Bus . . . 112,660 miles
Chloe - 70 bus . . . 206,845 miles
Naranja - 77 Westy . . . 116,898 miles
Pluck - 1973 Squareback . . . . . . 55,570 miles
Alexus - 91 Lexus LS400 . . . 84,465 miles

User avatar
BellePlaine
IAC Addict!
Location: Minnesota
Status: Offline

Re: Record Keeping

Post by BellePlaine » Fri Mar 19, 2010 6:26 pm

Amskeptic wrote:
BellePlaine wrote:Do you take notes and records when doing work on your ACVW's?
I quit that stuff long ago. Somewhere around 375,000 miles, I looked at all that crap and said No. No-no-no. But, I have an easy system. Since my odometers all work, I just change the oil at the 5,000 increments, and do the deluxe lubrication/maintenance/adjustments at 10,000 mile increments on the odometer. At 30,000 mile increments on the odometer, I will do the transaxle fluid and filters and front wheel bearing repack. Every 100,000 miles, I will do distributor caps and spark plug connectors/wires and brake fluid flush, CV repacks, pull heads and replace lifters and exhaust valves, etc.

At my rate of driving, oil change once a month, tune-up three times per itinerary, transaxle, front bearings once a year, and pull the heads and whatnot every three years. Poor BobD, itsacomin'.
I like the easy-to-remember mileage increments, but I think until I become more comfortable with my bus, I might take good notes and record the timing setting, compression results, if any valves were tight, CHT's up the local hill, etc. Whether or not I go back and use that information; likely not.
1975 Riviera we call "Spider-Man"

User avatar
hambone
Post-Industrial Non-Secular Mennonite
Location: Portland, Ore.
Status: Offline

Post by hambone » Fri Mar 19, 2010 6:37 pm

I write down everything I do in a little green Burlington Northern book I found in the rail yard trash at Downers Grove, IL in 1982. It's fun to see where we've been, the bus and I. 30K miles in 7 years thru the brush and dust.
http://greencascadia.blogspot.com
http://pdxvolksfolks.blogspot.com
it balances on your head just like a mattress balances on a bottle of wine
your brand new leopard skin pillbox hat

User avatar
BellePlaine
IAC Addict!
Location: Minnesota
Status: Offline

Re: Record Keeping

Post by BellePlaine » Fri Mar 19, 2010 8:27 pm

Amskeptic wrote: I have an easy system. Since my odometers all work, I just change the oil at the 5,000 increments, and do the deluxe lubrication/maintenance/adjustments at 10,000 mile increments on the odometer. At 30,000 mile increments on the odometer, I will do the transaxle fluid and filters and front wheel bearing repack. Every 100,000 miles, I will do distributor caps and spark plug connectors/wires and brake fluid flush, CV repacks, pull heads and replace lifters and exhaust valves, etc.

At my rate of driving, oil change once a month, tune-up three times per itinerary, transaxle, front bearings once a year, and pull the heads and whatnot every three years. Poor BobD, itsacomin'.
I'm curious for what maintenance schedule you'd recommend for us Summertime Only Belles? What if she's lucky to see 5,000 miles per camping season?
1975 Riviera we call "Spider-Man"

User avatar
BellePlaine
IAC Addict!
Location: Minnesota
Status: Offline

Post by BellePlaine » Fri Mar 19, 2010 8:31 pm

hambone wrote:I write down everything I do in a little green Burlington Northern book I found in the rail yard trash at Downers Grove, IL in 1982. It's fun to see where we've been, the bus and I. 30K miles in 7 years thru the brush and dust.
I've been by that Downers Grove Metra station, is that where you got your name, "Hambone"?
1975 Riviera we call "Spider-Man"

User avatar
justgimmecoffee
Old School!
Location: Hawaii
Contact:
Status: Offline

Post by justgimmecoffee » Fri Mar 19, 2010 9:06 pm

I just keep track of gas fillups & mileage; small notebook in the glovebox.

User avatar
Amskeptic
IAC "Help Desk"
IAC "Help Desk"
Status: Offline

Re: Record Keeping

Post by Amskeptic » Sat Mar 20, 2010 7:26 am

BellePlaine wrote: I'm curious for what maintenance schedule you'd recommend for us Summertime Only Belles? What if she's lucky to see 5,000 miles per camping season?
Change the oil in the fall.
Valve adjustment/tune-up in the spring.
"Deeper" maintenance items whenever the sunny day inspires you, you'll be doing them maybe once per decade.
Colin
BobD - 78 Bus . . . 112,660 miles
Chloe - 70 bus . . . 206,845 miles
Naranja - 77 Westy . . . 116,898 miles
Pluck - 1973 Squareback . . . . . . 55,570 miles
Alexus - 91 Lexus LS400 . . . 84,465 miles

User avatar
bretski
Ellipsis-Meister
Ellipsis-Meister
Location: out of hibernation...for now
Status: Offline

Post by bretski » Sat Mar 20, 2010 8:52 am

justgimmecoffee wrote:I just keep track of gas fillups & mileage; small notebook in the glovebox.
I do that too...have a little pad of paper to keep track. It gets depressing sometimes when I calculate the MPG after a tankful of city-only driving. :blackeye:

Other than that, I keep track of my valve adjustments in a notebook, but that's really about it. I do my periodic maintenance based on the calendar, more so than the odometer.

...oh, and I also have a fat file folder for all of my parts purchases.
1978 Deluxe Westfalia - "Klaus"

"transcripts are overrated. hardware store receipts: those are useful." --skin daddio

denjohn
Getting Hooked!
Location: Tracy, MN
Status: Offline

Post by denjohn » Sun Mar 21, 2010 5:20 pm

Hi Chris,
I use a 3 ring binder.
EZ to organize, add, discard, and keep things where I can find them.
Logs, procedures, misc reference, receipts, etc kept in different sections.
I find it very helpful to make brief notes when doing long term maintenance, makes it much easier the next time.
Somewhere along the way, I wound up w a bunch of those thin plastic 3 ring page protectors, they work well to keep things from falling out and to keep procedure notes clean when using them during maintenance.
Peace
'71 bus, stock running gear ex SVDA and pertronix

Post Reply